July 30, 2021

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Best Video Conferencing Software

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With remote work becoming the new normal, more businesses rely on video conferencing software to communicate. 

But there’s a lot video conferencing solutions out there. The tools you use to video chat with your friends and family aren’t necessarily the best business communication options.

Which video conferencing software is the best for you? I’ll break down my top picks in greater detail below. 

After the reviews, I conclude with a brief buyer’s guide to help you narrow down the top products to one that truly fits your needs.

#1 – RingCentral Review — The Best All-in-One Communication Suite

If your business needs more than just video conferencing, look no further than RingCentral. Unlike other software options that accommodate personal use, RingCentral is built specifically for businesses.

They offer an all-in-one communication suite for integrated video meetings, phone calls, team messaging, file sharing, and task management.

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The software is trusted by 400,000+ organizations across the globe, making it one of the most popular video conferencing solutions on the market today. 

Let’s take a closer look at some of the features, benefits, and highlights of RingCentral:

  • Enterprise-grade security and a 99.999% uptime SLA
  • Easy to set up, deploy, add new users, and manage teams
  • Works from any device
  • Solutions for small businesses, enterprises, and everything in between
  • Tools for remote work and remote customer service
  • Cloud phone systems and contact centers
  • Solutions for managed service providers

RingCentral even has industry-specific solutions in categories like education, healthcare, retail, financial services, high tech, contact tracing, and more. 

Plans start at $19.99 per user per month. You can try RingCentral for free with a 15-day trial. 

#2 – BlueJeans Review — The Best For Remote Work

BlueJeans has a wide range of video conferencing options for businesses of all sizes. It’s trusted by global brands like ADP, Facebook, Zillow, Intuit, and National Geographic. 

For small and large businesses alike, BlueJeans can help your organization and employees communicate by providing them with the right tools for remote work.

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Depending on your needs, there are actually four different BlueJeans video conferencing products for you to choose from. Here’s a quick explanation of each one:

  • BlueJeans Meetings — Video, audio, and web conferences from any device
  • BlueJeans Rooms — Single-touch audio and video conference rooms
  • BlueJeans Events — Host and stream interactive events for large audiences
  • BlueJeans Gateway — Access Microsoft Teams calls from any meeting room system

BlueJeans was recently acquired by Verizon, so the video call quality is exceptional. You’ll also benefit from features like enterprise-grade security, meeting transcriptions, automated alerts, meeting management tools, analytics, and more. 

Pricing starts at $9.99 per host per month.

The entry-level plan comes with unlimited 1:1 meetings, unlimited group meetings, unlimited meeting lengths, and five hours of recording. You can host video conferences with up to 50 participants on this plan as well. 

Try it free for 7 days.

#3 – Cisco Webex Review — The Best For Healthcare

Cisco has been an industry leader in the telecommunications space for 35+ years. So it should come as no surprise to see Cisco Webex rank so high this list. 

In addition to basic video conferencing, Cisco has tools for contact centers, online meetings, cloud calling, online training, team collaboration, and more.

What really stands out are the industry-specific solutions offered from Webex, including video conferencing for healthcare.

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As more and more medical practices make the transition to telehealth, Cisco Webex has been growing in popularity. It’s a top solution for practices that need to meet with patients online, make administrative calls, collaborate with care teams, and healthcare IT teams. 

From virtual consultations to training and security, Webex has everything healthcare organizations need for video conferencing. 

Here are some of the highlights of using Cisco Webex:

  • End-to-end security with strong encryption
  • High-quality video and audio calling
  • Virtual training capabilities with recording and on-demand viewing
  • Share your entire screen or just share a single app or document
  • AI powered web assistant
  • Integrations with tools like Slack, G Suite, Salesforce, and more
  • Compatible on web, desktop, mobile, and video systems

For anyone that prioritizes quality and security, Cisco Webex will be a top choice for you to consider. 

Plans start at $13.50 per host per month. Sign up for free to try it out; no credit card required.

#4 – Lifesize Review — The Best Zoom Alternative

Zoom has quickly become a household name over the past year or so. But it’s not for everyone, and lots of businesses are looking elsewhere for a video conferencing solution. 

If you’re searching for a similar setup and feature list, Lifesize will be your best option.

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Lifesize is a cloud video conferencing solution and team collaboration platform that’s compatible with any device. You can use the software to meet with co-workers, clients, employees, and anyone else, from anywhere.

Let’s take a closer look at some of the benefits and highlights of Lifesize:

  • Ultra-high definition and 4k screen sharing
  • Unlimited guest invitations to meetings
  • Large meetings with up to 500 participants
  • Broadcast live events with up to 10,000 viewers
  • Manage users and room settings from a web-based admin console
  • High encryption standards for robust security
  • Interoperability with Slack, Microsoft Teams, Skype, and more

For those of you who need a complete meeting room system, Lifesize has all-in-one conferencing solutions with hardware as well. 

Lifesize is free for up to 10 participants with unlimited meetings. The entry-level plan starts at $12.50 per host per month. This plan comes with SSO support and allows you to host meetings with up to 100 participants. 

#5 – Whereby Review — The Simplest Video Conferencing Software

Whereby is arguably the simplest video conferencing solution on the market today.

There’s no app installation required. Just choose a personalized meeting URL, and participants can access the same link every time.

Need to hold meetings on-the-go? People can log in from any Android or iOS device. Record and share meetings for anyone who couldn’t make it.

The software was actually built in Norway, and it’s a popular choice for Europeans. So it’s GDPR compliant and follows some of the strictest data protection and privacy laws globally.

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Here’s a quick overview of the features and benefits you’ll get by using Whereby for video conferencing:

  • Live chat and reactions during video calls without interrupting the speaker
  • Rooms are locked by default, so admins can choose who to let in
  • Fit up to 50 participants in a room at the same time
  • Host has control to mute members and end the meeting for everyone
  • Participants can open other tabs and explore websites during a meeting
  • Add company branding and logos to your meeting rooms
  • Integrations with Google Calendar and Outlook Calendar
  • Record meetings that you can download and share
  • YouTube integration for watching videos during a meeting
  • Screen sharing, Google Docs integration, and mobile support

Again, even with all of these great features, Whereby is as simple as it gets. It’s easy for anyone to use and figure out, regardless of their technical skill level.

There’s a free forever plan for personal use that can host small meetings with up to four participants. Paid plans start at just $9.99 per month. 

#6 – GlobalMeet by PGI Review — The Best For International Video Conferencing

GlobalMeet is another popular business communications platform. As the name implies, the software is built to accommodate international calls. 

They have 160+ points of presence in over 60 different countries. This allows for exceptional call quality, even with participants streaming video calls from different continents. 

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Here are some other top reasons why I like and recommend GlobalMeet:

  • They offer hardware solutions for complete video room integrations
  • Join calls on the go through the mobile app
  • Record your meetings and play them any time with cloud recording capability
  • Single-click to join video calls from an intuitive user interface
  • High definition video with simultaneous screen sharing functionality
  • 24/7 customer support via live chat, phone, and email in 12 languages

For organizations with an international presence, whether it be internally or with clients, GlobalMeet by PGI is the clear winner.

There’s a free plan for basic use, and paid plans start at $12 per user per month. 

What I Looked at to Find the Best Video Conferencing

Businesses use video conferencing software for a lot of different reasons. For some, it’s a critical part of their internal communications now that the office has gone remote.

For others, it’s a tool that sales needs to run effective webinars.

As you’re shopping around and evaluating different options, keep the specific needs of your organization at the front of your mind. This is going to help you figure out which features are going to deliver value and which ones are just going to get in the way.

Along with the use-cases you have in mind, there are a number of criteria you should evaluate to find an option that truly meets your needs.

Keep the following factors in mind to ease the buying process and narrow down the best video conferencing software for your business. 

Call Size

The first thing you need to consider is the call restriction limitations. How many people can be part of the video conference?

Entry-level plans might restrict you to 25 or 50 callers while the highest tiers can be 10,000+. 

If you’re video conferencing with small teams and individuals throughout the day, call size restrictions won’t be much of a concern.

For presentations to hundreds of customers or meetings with multiple teams, a large call size capability will be a top priority. 

Simultaneous Video Streams

Even if you get a plan with a large call size, it doesn’t mean that everyone on the call will be able to stream their webcam simultaneously. 

Let’s say you have 500 people attending a video conference; there won’t be 500 videos on the screen. You might be limited to just 10 or 20 streamers. The rest will be view-only. 

Video Quality

There’s nothing worse than being on a video conference with a poor stream.

It can really distract from the purpose of the conference. Everyone is worried about disconnecting and then reconnecting, hoping that fixes the issue, which wastes valuable time.

A participant’s internet connection can certainly impact the video quality, but you want to give everyone the best chance possible to have a good experience.

The truth is, some video conferencing has earned a better reputation than others.

The best way to determine the video quality of the software is by experimenting with free trials and reading reviews from current customers. 

Team Collaboration Features

If you’re using video conferencing software for work, it’s useful to have an all-in-one collaboration solution. 

I tend to look for features like file sharing, cloud storage, screen sharing, presentation mode, and integrated live chat.

Keep an eye out for products that has integrations with your CRM software, productivity suite, and other relevant tools your team uses. 

Now everyone can collaborate from a single platform, instead of bouncing back and forth between different software while on a video conference call.

Industry and Specific Use Cases

What exactly do you need video conferencing software for?

There are plenty of general-purpose solutions out there. But in some instances, certain software is geared towards purposes like remote work or international calls. There are even industry-specific tools for healthcare or education. 

So if you fall into one of those categories, make sure you choose a software that accommodates your unique needs. 

Summary

What’s the best video conferencing software?

With so many options to consider, naming just one as my top pick isn’t very practical. It all depends on what you’re looking for. Use my recommendations and buyer’s guide to find the best fit for you.

To review my top picks:

  1. RingCentral — Best all-in-one communication suite
  2. BlueJeans — Best for remote work
  3. Cisco Webex — Best for healthcare
  4. Lifesize — Best Zoom alternative
  5. Whereby — Simplest video conferencing software
  6. GlobalMeet by PGI — Best for international video conferencing

If video conferencing is a major component of your business, RingCentral will work really well. Cisco Webex is another good option for companies that need a dependable solution, especially if their communications are subject to regulation and privacy law.

Choose BlueJeans for the remote office. It delivers high-quality video regardless of where people are signing in from.

Regardless of your business size, industry, or video conferencing needs, you can find a solution that meets your needs. Start with your goals and work backwards.

It can feel like there is a lot of overlap between your options. There is, but by working through the methodology I laid out, you can hone in on the best possible product.

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